Fleet Service
Fleet Service programs for companies, farms, utilities, and government fleets across the Rio Grande Valley — scheduled maintenance, priority repairs, and consolidated billing that keeps units on the road.
Fleet Service at a glance
- Program
- Scheduled PM · priority repair · reporting
- Billing
- One account · consolidated monthly
- Cost range
- $120–$900 per unit
- Fleets
- Mixed makes · gas and diesel
Fleet Service that protects uptime
A fleet lives or dies by uptime, and every truck sitting in a shop is a route not run and revenue not earned. Our Fleet Service program is built to keep units moving with planned maintenance instead of emergency repairs. We start by reviewing your vehicles, routes, and pain points, then build a preventive schedule that fits your operation. From oil and brakes to inspections and reporting, we handle the work on your timeline, offer priority scheduling when something breaks, and consolidate it all into one account with clear records. The result is predictable cost and fewer surprises.
- Preventive maintenance schedules built around your routes
- Priority repairs so a down unit returns fast
- One account, clear records, and consolidated billing
Signs your fleet needs a program
Fleets rarely fail all at once; they drift into expensive chaos. If any of these sound familiar, a managed service program will pay for itself.
- Preventive maintenance intervals are getting missed
- Repair costs are climbing year over year
- The same units keep breaking down
- No one can prove what service was done or when
- Downtime is wrecking your delivery or service schedule
- Managing many makes and models has become a headache
What a fleet service program includes
Every program is shaped to the fleet, but these are the building blocks we bring to the table.
- A written preventive maintenance schedule per unit
- Oil, filter, fluid, brake, and tire service on your cadence
- Safety and DOT-style inspections with documentation
- Priority scheduling and faster turnaround for down units
- On-site or mobile service so trucks do not leave the yard
- Substitute or deferred scheduling to limit downtime
- A single account manager and consolidated monthly billing
- Service history per unit to spot repeat failures and prove compliance
How a fleet program comes together
We follow a clear onboarding sequence so the program fits from day one.
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1. We review your unit list, routes, and current service habits.
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2. We inspect a sample of units to establish a baseline.
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3. We build a preventive schedule and a priority-repair plan.
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4. We agree on billing, reporting, and communication.
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5. We start service, on site or in the bay, per the schedule.
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6. We track history and adjust intervals as the data comes in.
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7. We review results with you and refine the program each quarter.
What fleet service costs
Fleet service is priced per program and per unit, because a three-truck landscaping company and a hundred-unit utility fleet have very different needs. Preventive work is billed at predictable rates, repairs at standard labor plus parts, and the program can include consolidated billing and volume pricing. Prices are variable by fleet size, vehicle mix, and service frequency, so we quote a range after reviewing your operation. The savings show up in less downtime and fewer emergency repairs, which usually outweigh the program cost.
- Preventive maintenance per unit
- $120–$350
- On-site fleet service, by size
- $200–$800
- Brake and tire service per unit
- $250–$900
- Repairs at standard labor plus parts: varies by job
- Program administration and reporting: quoted by fleet
Fleets we service
We work with mixed fleets, which is the norm in the Valley, so the program is set up to handle many makes and models under one roof. From half-ton service trucks to heavy-duty diesel units and everything between, the schedule tracks each vehicle by its own requirements rather than one blanket rule.
- Ford F-150, F-250, F-350, and Transit vans
- Chevy Silverado, Express vans, and Colorado
- Ram 1500, 2500, 3500, and ProMaster vans
- Toyota Tacoma and Tundra work trucks
- Utility, plumbing, and landscaping truck fleets
- Government, school, and municipal service fleets
Why fleets need a program in the Valley
Valley conditions push service intervals shorter than a fleet manual written for mild climates assumes. Summer heat cooks fluids, dust from caliche and farmland clogs filters, and the stop-and-go nature of local routes wears brakes faster than highway work would. Add towing and heavy loads and each unit drifts toward the severe-duty schedule. A program that tracks each truck against those real conditions catches problems on a planned visit instead of on the shoulder of the expressway. That is the difference between managing maintenance and reacting to breakdowns.
- Heat, dust, and idling create severe-duty conditions
- Local stop-and-go routes wear brakes faster
- Planned visits cost far less than roadside breakdowns
How we work with your team
We know a fleet manager has enough to do, so we try to make this easy. One contact handles scheduling, questions, and billing. We work around your routes so service happens when trucks are available, and we can service on site so nothing has to be dropped off. Reports show what was done per unit, what is coming due, and which units are costing the most, so you can plan budgets instead of fighting fires. If a unit goes down, priority scheduling gets it back fast.
- One contact for scheduling, questions, and billing
- Service timed around your routes, on site when possible
- Reports that show history, upcoming work, and cost trends
Common fleet programs we build
Most fleets land in one of a few program shapes, and knowing them helps you picture what fits. A small business often needs a simple quarterly preventive schedule with priority repairs. A mid-size fleet with mixed vehicles needs per-unit tracking and consolidated billing. A government or utility fleet usually needs documented inspections and records that prove compliance. A farm or ranch fleet may mix trucks, tractors, and trailers, all of which benefit from routine fluid and brake service. We shape the program to the fleet you actually run.
- Quarterly PM programs for small businesses
- Per-unit tracking and billing for mixed mid-size fleets
- Documented inspection programs for government and utilities
- Farm and ranch fleet service across truck and trailer units
Getting started with fleet service
Starting is simple. Send us your unit list, their makes and models, and roughly how each one is used. We review it, ask a few questions about routes and pain points, and come back with a proposed schedule and pricing range. From there we inspect a few units to set the baseline and begin service. You do not have to commit to a huge contract to start; many fleets begin with preventive maintenance on their hardest-working units and expand once they see the difference in uptime and cost.
- Send your unit list and how each vehicle is used
- We propose a schedule and a pricing range
- Start with your hardest-working units and expand
From the service bay
Questions from the bay
What does a fleet service program include?
Scheduled preventive maintenance, priority repairs, inspections, reporting, and one account manager with consolidated billing. We shape the details to your fleet size and the routes you run.
Do you pick up and deliver fleet trucks?
Priority pick-up and delivery can be part of the program, but many fleets prefer on-site service so trucks never leave the yard. We can do either, depending on what keeps your operation moving.
Is there a minimum fleet size?
We work with everything from three-unit small businesses to large government and utility fleets. The program scales, so there is no realistic minimum to get started with preventive maintenance.
Can you handle a mixed fleet of makes and models?
Yes, and that is the norm here. Gas, diesel, half-ton, and heavy-duty units are all in scope, and each gets its own interval based on how it is used rather than one blanket rule.
How do you reduce downtime?
By planning maintenance before failures happen, prioritizing down units, and offering on-site service so trucks do not queue at a shop. That combination keeps more units available on any given day.
Do you keep service records?
Yes. Every unit gets a history that shows what was done and when. That supports compliance documentation and helps spot units that fail repeatedly so they can be addressed, not just repaired.
Do you service government and utility fleets?
We do, including the inspection records and documentation those fleets require. Work can be scheduled around shift changes so the fleet stays in service.
How is fleet billing handled?
Fleet accounts can move to consolidated monthly billing, so you receive one invoice instead of one per truck. We agree on the format and reporting during onboarding.
Can you service our fleet on site?
Yes. Mobile and on-site service is a core part of the program, so units are serviced in your yard during slow hours instead of being dropped off across town.
Why Valley drivers bring their trucks here
- Independent shop, not a chain — straight answers and written estimates.
- Brakes, transmissions, suspension, diesel and driveline under one roof.
- Mobile and on-site service for fleets and farms across the Valley.
- Techs who own and wheel 4x4s — lifted, overland and work trucks welcome.
Request a repair quote
Tell us the truck and what it is doing. We reply with a written estimate for parts and labor.